Rules & Regulations

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RULES & REGULATIONS

General Rules

As the ITE Library is a College Library, it is only open for use to Staff and Students and registered members like ITE Alumni members. Users are expected to abide by the Library Etiquette and policies on the use of the Library and its resources and facilities. The Library rules and regulations are made so all users may enjoy maximum use of the facilities.

Please co-operate with the Library Staff, Student Librarians and Student Guidance Officers.

Show your Staff/ Student identification card upon request.
Be attired appropriately in the Library.
Do not bring food and drinks into the Library.
Do not bring personal mobility devices into the Library, example bicycles, skateboards, kick-scooters, electric scooters, electric unicycles and electric hoverboards.
When the Security Gate Alarm is triggered, please go to the Counter and allow the Library Staff on duty to check your belongings.
Seek permission from the Library Manager in writing before you take photos or film in the Library.
Graduating students must return all library outstanding loans and settle fines two weeks before the end of their course. Graduation certificate may not be released if they fail to comply.
ITE staff must return all library items and/or clear any outstanding fines before their leaving service.

Violations

The following violations are liable for disciplinary action which may include eviction from library premises, suspension from using the library, being reported to Director of School and Disciplinary Committee.

Removing materials from the Library beyond the Security Gate without borrowing them is considered stealing.
Mutilating library materials, littering and vandalising library property.
Playing of poker card games within the Library.
Abusive, disruptive, rude or unreasonable behaviour causing disturbance to others.

Library Etiquette

Behave in a considerate and polite manner. Students who behave in an abusive, disorderly, disruptive, indecent, offensive, or unreasonable manner will be asked to leave the Library. Offenders will be reported to the Student Guidance Officers and their Class Advisor, and in some cases to the Director of School and Disciplinary Committee.
Smoking, eating and drinking are not permitted.
Handle library materials and property with care.
Take care of your own personal belongings. The Library will not be held responsible for the loss of or damage to the personal possessions of users.
All resource materials removed from the shelves by users are to be left on the book trolleys for the staff to shelve. They are not to be returned to the shelves.
Avoid sitting between the shelves so as not to obstruct other users from accessing the books or magazines.
Keep the Library free from litter.
The Library reserves the right to debar members if they violate the Library rules and regulations.

Loan Rules

Staff/ Student cards are not transferable. The use of the card is restricted to the user to whom the card is issued.
Users are held responsible for all resource materials borrowed under their names until the loans are cancelled.
Users must check that all resource materials in their possessions are checked out before they leave the Library.
Items must be returned or renewed when due. Items for renewal can be renewed online or brought in personally to the Counter. Overdue and reserved books may not be renewed.
Any resource material on loan to any reader may be recalled and if it is so recalled must be returned promptly.
Items for return may be deposited into the Book Drop outside the Library. The Library accepts no claims for any books returned via the book drop.
Users must report any mutilation found in books before borrowing, otherwise they are liable to pay for damages when the books are returned.
Return library items and settle fines and other charges promptly.
A user who has resigned from the services of ITE or completed the course of study in ITE must return all materials borrowed before the last day of service/study.
Users must ensure that their contact information shown in My Account page is up-to-date. It is possible to self-update your account or inform the Library Staff at the counter.
Members are deemed to have read and understood the details of Membership & Loan Privileges, and Rules & Regulations.

Fines for Overdue Items

Borrowers are responsible for returning their loans on or before the date due. This is to ensure that other users will also have access to these materials.

All users will be sent a Courtesy Reminder Notice to their registered email accounts before the due date.

Please note it is the duty of all Library Users to return/renew their items on time. Non-receipt of email reminders is not an acceptable reason for late returns/renewals.

You can access your account to check if you have any outstanding fines for settlement.
The fine charges per day for overdue items are 20 cents for staff and 10 cents for students. All fines must be paid when the overdue materials are returned. Receipts are issued for fines that are paid in cash. No receipts will be issued for payments by cheques.
No fines are imposed on the days (Saturdays, Sundays and Public Holidays) when the Libraries are closed.
Your borrowing privileges will be suspended if you have not paid your outstanding fines.

Renewal

Loans may be renewed online provided that the materials are not reserved by another reader. Borrowers with overdue materials may renew the loan and pay the overdue fines when the materials are returned.
Two renewals are allowed per loan.

Reservation

An item which is out on loan can be reserved. Users can do it on their own through the OPAC or request the Library Staff to reserve items that are out on loan for them.
A notification will be sent to the reader when the items become available.

Booking

Reservations can be placed only for items on loan and in-process via the Library Portal. Items with "Available" status cannot be reserved unless the items are from another College library.
For "Available" items found in other Colleges, you are able to book the item and we will arrange for you to borrow them. For "Available" items in your College, we would appreciate if you can pick them up from our shelves. We would be glad to assist if you are not able to find them. Please take note that our current system is not restricting such request and your understanding is appreciated.

Lost/Damaged Materials

All users are responsible for any lost or damage of items taken out in their name. They are to observe all necessary care and precaution to prevent any loss or damage to the material. They should not mark or mutilate the materials in any way.

Any loss or accidental damage should be reported to the Library Staff immediately. Users who are liable for overdue fines, will have such fines calculated from the second day after the date due to the date the loss is reported.

Users who lose or damage Library materials are liable to pay for the loss or damage plus a surcharge as follows:

For materials that are in print or in production, users are required to pay the price of the latest edition or production, plus a surcharge of $10 for open-shelf materials and $20 for reference materials;
For materials that are out-of-print or no longer in production, users are required to pay 3 times the price of the material, either known or estimated, plus a surcharge of $20; or in the case of print materials, cost of photocopying of materials at 10cents per page plus cost of binding plus a surcharge of $20.
In the case of AV packages, cost of duplicating packages plus cost of packaging and a surcharge of $20.
The payment for loss of Library materials and the surcharge are not refundable in the event that they are later found and returned to the Library.

Use of Computers and Project Rooms

The computers and project rooms provided for Library Users is to ensure that such resources allow for students and staff to have access to facilities that will aid in their learning. The Library expects that users will handle the facilities with due care and users should not abuse their privilege.

Users of Computers will be subject to Disciplinary Action should they be found:

Accessing of undesirable Internet sites and downloading, printing and circulating of undesirable materials.
Sharing passwords or using another user’s account and password. Computer accounts and passwords must be kept strictly confidential.
Changing the PC system setup – including the installation of software not owned by the Library.
Duplicating or downloading any software or media. This infringes copyright regulations and offenders will be liable for legal action.

Using the computer to watch audio-visual materials loaned from the Library or elsewhere. This contravenes copyright laws and offenders will be liable for legal action.

Users of Project Rooms will be subject to Disciplinary Action should they be found:

Vandalising the room and equipment.
Consuming food within the premises.
Making excessive noise.

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